Fiscal Intermediary Coordinator

HCA (Helping Celebrate Abilities)
Job Description
Position Overview:
In conjunction with the Assistant Director, the Program Coordinator will be responsible for the administration of Self-Directed Services (SDS) offered to community individuals, assuring that positions are filled, client budgets and unit allocations are correct and that SDS plans are implemented and current.
Essential Duties and Responsibilities:
  • Assume direct responsibility for day to day management of Fiscal Intermediary Services including expanding the program.
  • Meet with assigned client base as needed to establish and coordinate all aspects of the service plan
  • Attend launch meetings, ISP’s and COS meetings as necessary
  • Maintain, review and submit billing documents as required by Medicaid; filing of documents, processing billing sheets as requested
  • Provide necessary orientation, training, and supervision for FI service providers.
  • Assists individuals to develop/maintain the Circle of Support, hire FI service providers and promote self-advocacy and informed choice. 
  • Facilitate development of innovative, non-traditional support plans with individuals and families through the use of person-centered planning tools.
  • Ensure that the Medicaid billing and compliance requirements are followed for all services provided and person(s) on caseload.
  • Ensure required documentation is maintained for of all services provided for the month for billing purposes is submitted in a timely manner.
  • Monitor expenditures to ensure that expenditures do not exceed the budget/review Monthly Spending Detail Report.
  • Maintain effective working relationships with supervisors, individuals, families and staff service providers, DDRO Liaison and community resources.
  • Facilitate, promote and support informed choice and self-advocacy. 
  • Creating and/or update any SDS documents as needed
  • Maintains a thorough working knowledge of and adheres to organization policies and procedures. 
  • Provide general administrative support to ensure proper documentation practices, incident notifications and develop protocols to test for compliance ahead of audits
  • Able to address policy and procedure questions from staff, individuals and families
  • Follow OPWDD SDS Guidance Document
  • Travel as needed to attend meetings
  • Timely and accurately completion of payroll
  • Other duties as assigned.
Education and Experience Requirements:
  • Bachelor’s Degree in Health or Human Service field, 3-5 years’ experience working with people with a developmental disability and two years supervisory experience.; or
  • Associate’s Degree in Health and Human Services, 5-7 years of experience working with people with a developmental disability and 2 years of supervisory
  • A combination of education and experience that meets or exceeds the standards of the program.
Qualifications and knowledge:
  • Must have a satisfactory driving record and maintain a valid driver’s license.
  • Must have the ability to provide strong advocacy, problem-solving and negotiating skills, and the ability to foster positive relationships.
  • Must maintain training as required by OPWDD.
  • Maintain certifications and training requirements, as required.
  • Complete all training required by HCA and maintain HCA employment eligibility.
  • The ability to show initiative, motivation, creativity and ability to understand many areas of OPWDD requirements.
  • Respect the individual’s right to privacy and confidentiality by appropriate use of written and verbal communication.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
  • Excellent communication and language skills with the ability to take on roles and responsibilities on a pro-active basis. 
  • Must be confident with organizational ability and possess the capacity to multi-task.
  • Proficient with Internet Explorer; Microsoft Excel; Microsoft Outlook; Microsoft Word; and Windows Operating System.
Contact Information